We have an exciting opportunity for an experienced, and proactive individual to step into this vital role to provide comprehensive support to the GM of Operations. We are looking for a confident person with a strong emphasis on providing effective information and wants to contribute to the success of day-to-day operations. 

The role is responsible for assisting the GM with admin, coordination and communications tasks to help keep things running smoothly, while also supporting the wider APL team by pitching in with general office tasks and help cover reception as needed.  

Key responsibilities: 

• Provide high-level administrative support to the GM of Operations, including diary management, meeting coordination, and document preparation 

• Coordinate operational communications and assist with the distribution of key business information 

• Prepare reports, presentations, meeting agendas, and minutes as required 

• Assist with the coordination and follow-up of operational projects, actions, and deadlines 

• Maintain accurate records, filing systems, and confidential documentation 

• Support the smooth day-to-day functioning of the Operations team through effective organisation and coordination 

• Act as a key point of contact for internal stakeholders, ensuring timely and professional communication 

• Assist with travel bookings, event coordination, and general operational logistics 

• Provide support to the wider APL team with general office administration tasks as required 

• Assist with reception coverage, including greeting visitors, answering phones, and handling enquiries professionally 

• Contribute to a positive and collaborative team environment by supporting business needs across the wider organisation 

• Identify opportunities to improve administrative processes and efficiencies within the Operations function 

The successful candidate must have the following: 

• Proven experience in an administration role. 

• Strong written and verbal communication skills. 

• High level of professionalism, attention to detail and accuracy. 

• Pro-active and self-motivated with continual improvement, ownership, and accountability  

focus. 

• Ability to exercise confidentiality, discretion, and personal sensitivity. 

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).   

• Flexibility - able to work with interruptions and multi-task. 

• Good organisational and general office skills. 

• Clean New Zealand driver’s license. 

• Ability to pass a drug test. 

Why Join Us? 

• Competitive salary and benefits package including health insurance and wellbeing incentives. 

• Opportunity to work with a friendly and supportive team. 

• A positive and collaborative work environment. 

• Professional development and growth opportunities. 

While this role is usually 8am – 5pm Monday to Thursday and 8am – 4.30pm Friday, we are open to flexibility in the hours for this role and are happy to discuss individual requirements with the successful candidate to ensure alignment with both their needs and the needs of the business.  

If you’ve got the right attitude and experience and you want to work for a market leading company, this could be the perfect opportunity for you.